Princeton, NJ, US, 08544
Posted: 21-Oct-23
Location: La Jolla, California
Salary: Open
Internal Number: 126129
This position will remain open till filled. Initial application review date 11/3/2023.
UCSD Layoff from Career Appointment: Apply by 10/25/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/3/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
This position will work a hybrid schedule which is a combination on working onsite on Campus and Remote
DESCRIPTION
Major duties include researching, preparing and processing contracts for several major University departments and interaction with project managers, administrators and employees. The Contracts Administrator is responsible for the preparation of all construction contract documents (informal and formal), including Mini Form, Informal Form, Brief Form, Blanket, Long Form, CM at Risk, Design Build, JOC (Job Order Contracting), and CM Multi-Prime for various delivery methods, while ensuring conformity to applicable laws and policies. Primary reviewer of Executive Design Professional Agreements (EDPA) and Professional Services Agreements (PSA), providing expert guidance to the project management teams campus-wide as to the proper use of each agreement as it pertains to their projects. Perform quality control of construction documents: ensuring construction contracting policy & procedure updates and revisions are incorporated in all applicable documents.
Research and analyze certified payroll, prevailing wage and Labor Compliance policies & programs. Coordinate and liaison between UCOP Risk Management and insurance carriers and university. Ensure Builder's Risk enrollment and compliance at required levels. Other duties within scope of position as assigned by supervisor.
Uses contract administration skills and organization policies and procedures to draft and issue standard contracts. Works on contract administration problems of moderate scope where analysis of situations or data requires a review of a variety of factors. May require guidance regarding specific transactions, drafting of complex contract language and assistance in interpretation of contract language.
A cover letter is required for a complete application.
Some overtime required during peak periods.
QUALIFICATIONS
Working knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms. In-depth knowledge of complex contract documents, delivery methods and agreements preferably relating to construction. Knowledge of industry contracting practices and disciplines involved in construction projects and the interface between design professionals, project managers, contractors and inspectors.
Working knowledge and understanding of specific contracting assignments. Proven ability to accurately prepare all prequalification and contract documents in conformance with legal requirements and policies and procedures. Ability to research and interpret legal requirements, policies, procedures and statutes to ensure compliance of construction documents and correspondence, preferably relating to construction. Ability to analyze and monitor certified payroll, prevailing wage and apprenticeship documents to ensure compliance with governing laws and labor compliance program. Knowledge of Executive Design Professional Agreements (EDPA) and Professional Service Agreements (PSA), preferred, but not required.
Written, verbal and professional interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills. Excellent interpersonal, as well as written and verbal communication skills to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy and flexibility to promote positive working relationships and job effectiveness. Skill in working as part of a team.
Organizational, presentation and negotiation skills. Ability to review and organize information, materials and details independently and effectively; identify deficiencies, obtain additional information if needed, and take appropriate actions. Strong
Connections working at University of California San DiegoUC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.
