Location: OaklandFull Time Job ID: 61040 Job Posting
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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
The Business Resource Center (BRC) is a shared services center that provides financial support to all of the UC Office of the President locations, including travel/entertainment, procurement, financial, accounting and compliance services. The Local Procurement Team, which this position resides within, provides excellent service to our clients using their expert knowledge to ensure that their purchases are compliant and meet their business needs.
The BRC Strategic Sourcing Professional collaborates with client partners to understand their unique business requirements. Partners with their assigned internal client departments to review and execute purchasing agreements and issue purchase orders for goods, professional services, contractors, catering, software/licenses, etc. to meet the client's procurement needs. Facilitates RFI/RFQ/RFP process when required by policy/legislation. Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in creative and imaginative, as well as practical ways. Works on categories of diverse scope and complexity where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Cultivates internal and external contacts.
30% Coordinate with clients to understand business requirements and issues involved with the subject procurement request. Analyze and understand marketplace cost drivers for desired supplies/services. Incorporate pricing/rates in alignment with current market ranges. Develop commodity knowledge as needed for specific purchasing categories. Ensure procurement assignments are carried out efficiently as to facilitate continuous supply/service support to UCOP operating departments.
30% Independently work through all aspects of a sourcing initiative, while supporting Managing Strategic Sourcing professional on more complex, higher benefit initiatives. The sourcing initiative process includes RFI/RFQ/RFP development process, including gathering of technical and functional requirements, data collection and analysis, market research, proposal quote evaluation, negotiating, executing and implementing contracts for assigned category/ RFP. Utilize technology to conduct online bidding events, manage awards, and execute contracts and supplier responses through integrated contract management software. Manage project timelines in accordance with RFP commitments and documented service level agreements.
20% Ensure strategic sourcing agreements have favorable pricing, terms, conditions,rebates etc. through review and analysis of internal factors and external market conditions. Coordinate the review of proposed contracts with respect to financial terms, usage restrictions and procedures, intellectual property rights,service terms, University liability, alignment with sustainability goals, and conformance with University policies and applicable legal guidelines.
20% Utilize University systems to ensure the efficient execution of processing purchase orders, purchase order changes and required maintenance of purchase orders consistent with the terms, conditions and pricing negotiated in executed vendor agreements. Ensure activities are carried out efficiently to facilitate consistent supply of good and /or services to support UCOP operating departments.
Min 5 years of experience in related are and or equivalent experience, of which include: a minimum 2 years of demonstrated high level of product or service expertise including leading negotiations, a minimum of 2 years of demonstrated experience in use of Microsoft suite of productivity applications, and a minimum of 3 years of experience in preparing spreadsheets for analytical purposes
Skills and Abilities
Strong customer service and interpersonal skills and the ability to coordinate with internal and external partners to accomplish projects.
Demonstrated effective written and verbal communication skills including the effective presentation of strategies and progress to clients,stakeholders and leadership.
Demonstrated ability to analyze problems, identify and consider potential solutions and make timely recommendations. Works with others to effectively address issues when they occur. Excellent organization skills, including meeting facilitation and decision making.
Demonstrated understanding of and ability to comply with a complex array of University policies and state and federal laws that govern acquisitions. Knowledge of the specific category field in higher education or other highly decentralized organizations, including supplier, distribution models, products, and equipment.
Demonstrated knowledge of and experience using various proven negotiation methods and the ability to critically analyze a negotiation.
Demonstrated knowledge in the development of opportunity assessments,category profiles, and strategic sourcing plans.
Demonstrated ability to lead and advise cross organization work groups.
Experience using Smartsheet, DocuSign, and project management applications
Bachelor's degree in related area and / or equivalent experience / training
0% Travel is not required, but may on rare occasions be optional.
Strategic Sourcing Professional 3
$110,000 - $122,000
Full Salary Range:
$85,800 - $158,200
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job isNovember 13, 2023. The position will be open until filled.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.