Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Office of Contracts Mgmt

Job Summary:

JOB SUMMARY
Drafts, reviews, negotiates, and finalizes agreements on behalf of the organization, under occasional guidance. Tracks new agreements, conducts continuing review of existing agreements, and maintains the integrity of the contract tracking database.

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The Office of Sponsored Programs-Contracts Management (OSP-CM) is a division of the Vanderbilt University Medical Center (VUMC), Office of Research. We serve as the central Medical Center office for contract intake, processing, negotiation, and management. OSP-CM reviews both research and non-research contracts. Research agreements include bench research, clinical trials, federal contracts, and federal subcontracts. Non-research agreements include professional services, educational, and affiliation agreements.

Our office maintains over 10,000 agreements at any given time, including Clinical Trial Agreements, Federal Subcontracts , Confidentiality Agreements, Data Use Agreements and a vast array of professional and medical services agreements with state and local governments as well as private industry.

KEY RESPONSIBILITIES
* Handles federal subcontracts, state contracts, professional services agreements, hospital business area community outreach agreements, and affiliated Medical Directorships.
* Drafts routine contracts and subcontracts to create new contractual relationships with external parties.
* Negotiates contract terms and conditions directly with prime contractors, subcontractors, and federal government. Coordinates compliance documents and ensures the integrity and security of data.
* Collaborates with and disseminates information to research leadership and staff to ensure that contractual terms accurately reflect the scope of work outlined in the protocol, the likelihood of intellectual property, the ability to freely publish, protect human subjects and patient confidentiality, and do not contain undue restrictions.
* Analyzes budgets and payment schedules for compliance in order to ensure timeliness and maintain project expectations.
* Develops solutions to a variety of issues of low to moderate scope and complexity.
* Provides training and acts as a consultant to staff and faculty in the organization.
* Assists with development and revision of existing and new policies and procedures.
* The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
* Communication (Intermediate): Clearly, effectively and respectfully communicates to employees or customers.
* Contract Knowledge (Intermediate): Demonstrates an understanding of different types of contracts, negotiations, and management of contracts made with vendors and partners. Understands the need to negotiate and protect the organization throughout the life of an agreement.
* Quality Assurance (Intermediate): Understands the goal of increasing organizational productivity and individual performance by making the products and services within your work assignments more efficient and more effective.
* Regulatory Awareness (Intermediate): Demonstrates knowledge of healthcare regulations and security best practices. Identifies appropriate sources of governmental and industry guidance. Interprets regulations and guidance to assist application and business stakeholders with compliance and security best practice efforts.
* Problem Solving (Intermediate): Uses critical thinking and process improvement i.e. coaches and mentors development of problem statement, describes current state, identifies root causes, creates future state, coaches and mentors development of solutions and action plans with a sustainability plan. Applies appropriate tools to address issues.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

1 year

Education:

Master's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled