Job Summary

Position Description

Responsibilities for this position will include (and are not limited to):

• Programming and events:
  • Carry out logistical duties to support all events and programs held by the program, including by arranging room bookings, catering, invitations, speaker travel, and associated payments.
  • Programming will include, but is not limited to:
    • A Tech Policy Exchange to address the need for leaders conversant in both technology and public policy.
    • Regular convenings to produce substantial reports with analysis and recommendations, or to further gain insights on current developments, challenges, and opportunities in technological fields with clear geopolitical implications, and to discuss or present reports an other program outputs.
    • Student engagement, including supporting student interest groups or programming ideas consistent with the program's substantive priorities; working with the Program Director to manage student RAs; and managing office hours requests for the Program Director or program fellows.
• Fellowships and Grant Awards:
  • Assist in administering the Technology and Geopolitics fellowship program, including facilitating the process for recruiting, selecting, and onboarding research fellows. Assist selected fellows with their administrative needs throughout the fellowship cycle, such as making arrangements for fellows' seminars.
  • Assist in administering grants offered by the program, including facilitating the grant application and selection process by tracking and organizing applications, and supporting the review and deliberation process among faculty reviewers.
• Communications:
  • Assist in coordinating production and distribution of publicity materials for events and program opportunities on the Belfer Center?s website, email campaigns, social media, posters, and targeted internal communications. Keep the program?s webpage on the Belfer Center website up to date.
  • Work closely with the Center?s communications team to disseminate the program?s outputs.
  • Maintain contact databases (email listservs, invitation lists, lists of students, and lists of relevant outside contacts).
• Finance, Travel, and Administration:
  • Manage calendars, arrange individual meetings and appointments, and coordinate travel for the program leadership.
  • Process speaker reimbursements and payment for internal and external partners.
  • With oversight from program leadership, engage vendors or sub-contractors to support events, publications, or other program activities.
  • With guidance from program leadership, coordinate visits of guest speakers and fellows, as well as travel of program leadership.
  • Other administrative and clerical duties as assigned.
• Other:
  • Coordinate with the rest of the Belfer Center; and
  • Other duties as required.

Basic Qualifications

• Minimum of 3 years of work experience in program administration/management, event planning, operations, or academic administration.

Additional Qualifications and Skills

The following are preferred:

• Degree in a relevant field (e.g., public policy, international affairs, technology issues, etc.).
• A demonstrated interest in or experience with technology issues, public policy, and international affairs.
• Ability to prioritize to meet tight deadlines in a fast-paced, high-energy, and constantly changing environment.
• Proven ability to multitask while maintaining excellent attention to detail.
• Exceptional writing skills; basic quantitative proficiency; and a demonstrated ability to work with minimal supervision under tight deadlines.
• Highly adaptable with proven track record of successfully functioning in a complex work environment.
• Experience with MS Excel, Salesforce, Marketing Cloud, Buy 2 Pay, Concur is also a plus.

Additional Information

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

About Harvard University Kennedy School

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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