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Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Healthcare Salary: $63,037 - $95,881 Full/Part Time: Full-time(100%) Organization: School of Medicine Department: Pablo Joo Application Deadline: Open Until Filled
Position Information: The Sr. Coordinator works in a team environment to coordinate all aspects of the daily operations of the Year 4 (Y4) program for medical students to complete their medical rotations curriculum. The clinical curriculum consists of medical students rotating through various clinical settings with affiliates in medical centers/community environments under the supervision of UCR clinical faculty. This position resides in the Office of Medical Education (OME) whom manages undergraduate medical education clerkships as well as rotations for undergraduate medical education and graduate medical education. Under supervision, the Sr. Coordinator manages all day-to-day operational aspects for the Clinical Medical Student Clerkship Program and participates in long-range planning and development of the program, manages and coordinates student placement, provides analytical and programmatic support to the Director, and serves as a resource to Clerkship students in logistical matters. Additional responsibilities include assisting faculty with medical clerkship students, ensuring the initial paperwork, scheduling transition to residency (T2R) and other requirements are met; rotation scheduling and providing other support necessary to ensure a quality program. Suggest curriculum improvements to increase the quality of education, efficiency and operation of the program.
This position will be fully onsite at the UCR campus for the first six months. Then, it will transition to a hybrid schedule of 3 days onsite / 2 days remote.
The full salary range for the Sr. Coordinator is $63,036.72 - $95,880.96 annually. However, the expected pay scale for this position is up to $77,798.88 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements: Requirements
Educational Requirements
Bachelor's degree in related area and/or equivalent experience/training.
Required
Conditions
An additional four years of directly related experience can substitute for the Bachelor degree requirement.
Required
Experience Requirements
2-4 years of related experience (years of related experience can be satisfied by working with postgraduate students, internship placement, scheduling of students, working within a clerkship program, graduate education program or by performing work in an administrative role coordinating programs and schedules).
Required
3 years of direct experience working in a clerkship medical student program.
Preferred
Special Conditions Special
Overtime
Required
Minimum Requirements
Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well organized and detail oriented precision.
Demonstrates professional behavior by exhibiting sound work habits, having thorough knowledge of policies/procedures, employing proper communication between programs and departments.
Skills in judgment, decision-making and problem solving.
Ability to multi-task.
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
Promotes teamwork and provides a sense of leadership by participating in various integral committees with the department and the institution.
Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
Preferred Qualifications
Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
Knowledge of college/school policies, procedures and requirements.
Additional Information: Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
General Information HEALTH PROFNS EDUC SPEC 2 CX 004484 Pablo Joo Pamela Hunter
Department Custom Scope The Sr. Coordinator works in a team environment to coordinate all aspects of the daily operations of the Year 4 (Y4) program for medical students to complete their medical rotations curriculum. The clinical curriculum consists of medical students rotating through various clinical settings with affiliates in medical centers/community environments under the supervision of UCR clinical faculty. This position resides in the Office of Medical Education (OME) whom manages undergraduate medical education clerkships as well as rotations for undergraduate medical education and graduate medical education. Under supervision, the Sr. Coordinator manages all day-to-day operational aspects for the Clinical Medical Student Clerkship Program and participates in long-range planning and development of the program, manages and coordinates student placement, provides analytical and programmatic support to the Director, and serves as a resource to Clerkship students in logistical matters. Additional responsibilities include assisting faculty with medical clerkship students, ensuring the initial paperwork, scheduling transition to residency (T2R) and other requirements are met; rotation scheduling and providing other support necessary to ensure a quality program. Suggest curriculum improvements to increase the quality of education, efficiency and operation of the program.
Key Responsibilities: Key Responsibilities DescriptionPercent Time
Coordinates implementation of professional health educational activities, which may include program competencies, Transition to Residency, curriculum, and exams. Manage daily operations of the Y4 programs. Schedule and manage students rotations/assignments: represent the program to students/SOM/affiliates; evaluate student requests, faculty availability, and coordinate student schedules. Effectively coordinates clinical training programs ensuring that all institution, common and program requirements are met for the program. Assists with clinical site/faculty recruitment process/travel to sites. Facilitates education.
25%
Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Assists health professions education learners with all program-related issues and questions. Interprets policies for the medical education department, university and hospital/clinical sites to assist medical students in the protocol preparation. Interfaces with various units in the clinical setting, graduate medical education (GME), human resources, academic affairs, payroll, and other department to facilitate both the policies and procedures process.
15%
Maintains program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies. Oversees the program and ensures compliance with accreditation and SOM policies. Tracks progress through the clinical rotations to ensure all criteria is satisfied. Confirms students are meeting the requirements for progression within their clerkship program. Recommends appropriate referral to student affairs when necessary.
10%
At the direction of program faculty and leadership, creates learner assessment documentation, including assessment tools and assessment strategies/timelines. Generates regular reports of individual and aggregate learner progress and assessment. Calculates the results of tests and exams to achieve scores on each student for each rotation for which the coordinator has responsibility. Develops evaluation systems for student's progress including rotation reports, and assessment. Develops and manages information systems, including a clerkship information system and other supporting systems. Distributes, tracks, and records evaluations for medical students. Maintains spreadsheets and record keeping.
10%
Fosters an environment of collaboration between various health professions education specialties and programs. Participates in program and/or departmental work groups, teams, task forces and committees to support ongoing health professions education program functions. Initiates/identifies opportunities for enhancing clinical education. Instructors are the approved clinical faculty physicians located at the affiliated sites, i.e. local physician office. Coordinate with the faculty and students to coordinate/implement education program events such as hospital badging, electronic health record (EHR) training, orientation, etc. Mentor and coach current clerkship coordinators. Responsible for annual updates to the Clerkship Guide.
10%
Program policies and Continuous Quality Improvement (CQI): Aids in the development and implementation of policies directly affecting the operations of the program. Regularly evaluates current operations and initiates changes to ensure the efficient and effective performance of the program. Acts as a liaison with other institutions, regulatory agencies, and university departments/units when necessary to affect procedural and operational changes. Ensures all policies and procedures are consistent with university and affiliates clinical site procedures. Identifies, initiates, and/or implements change to improve services, products, and systems.
10%
Ensures administrative, financial and other program operations are compliant with accreditation standards, University policy, and other regulatory requirements. Prepares reports and follows up as necessary. Prepares information/reports and creates forms for accreditation review and internal reviews consistent with the requirements of the Liaison Committee on Medical Education (LCME)/Undergraduate Medical Education (UME). Assists with developing and implementing processes to ensure accreditation standards are met.
5%
Assists with a variety of projects to provide solutions to improve educational or administrative operations. May work with others to achieve project objectives.
5%
At the direction of program faculty and leadership, creates program and curricular evaluation documentation, including evaluation tools and strategies/timelines. Generates regular evaluation reports.
5%
Actively participate on medical education committees, including clerkship coordinator committee and medical education coordinator clinical subcommittee. Based on programmatic needs: determine agenda items, appropriate issues, compile information/ statistics, prepare presentations, and make recommendations. Assists program directors with documentation of due processes.