Events Coordinator

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Operations and Facilities
Salary: $57,700 - $99,300
Full/Part Time: Full-time(100%)
Organization: Enrollment Services
Department: Veronica Zendejas
Application Deadline: Open Until Filled

Position Information:
The Events Coordinator performs a variety of duties to ensure quality delivery of services and a successful event outcome. This position is involved with planning, implementation, coordination and execution of events associated with all special initiatives as prioritized by Undergraduate Admissions, UC Riverside and UCOP. Under the supervision of the Associate Director and in coordination with the Events Coordinator, the incumbent is responsible for coordinating all necessary aspects of assigned events, which includes setting and keeping budgets for events, logistical planning, publication management and other duties as assigned. This position will ensure all policies and procedures, to include policy interpretation, are followed throughout the coordination of assigned events. The incumbent will also collect, compile, prepare all documentation to include entertainment requests, event agenda, staffing assignment and executive debrief and ensure these requests align with policy and procedures. With the direction from the Associate Director, this position will also be responsible for maintaining departmental publication inventory and fulling all requests and shipments for publications. This position will work with minimal supervision and take initiative to organize and prioritize a heavy and diverse workload to meet stringent deadlines. The Event Coordinator models excellent customer service skills and creates a welcoming environment for UCR administrators, faculty, staff, students and guests. Incumbent is responsible for community outreach and maintaining relationships with internal and external campus partners as related to events management.

The salary range for this position is $56,000.00 to $96,400.00. However, the expected pay scale for this position is $56,000.00 - $61,000.00. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.


Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Experience Requirements

2 - 4 years of related experience.

Required

Experience and success in organizing, planning and directing social and professional business events involving large and small groups including knowledge of professional etiquette.

Required

Demonstrated experience researching and working with vendors securing best quality and price quotes.

Required

Experience creating and over seeing complex events budgets, to include analysis and evaluation of outcomes associated with these budgets.

Required

Experience working in an institution of higher education.

Preferred

Demonstrated experience in full cycle event planing and execution.

Preferred

License Requirements

Valid Drivers License.

Required

Special Conditions
Special

Must possess or obtain a valid California Drivers License in accordance with the California Department of Motor Vehicles in order to drive a vehicle for event related needs.

Required

Hired applicant must successfully pass a background check through the FBI and the Department of Justice.

Required

Varied work schedule - including occasional weekends, evenings, early mornings, occasional Tuesday through Saturday schedule.

Required

Overtime

Required

Travel Outside of Normal Business Hours

Required

Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours)

Required

Travel

Required

Minimum Requirements

Working knowledge of concepts, principles and practices of event planning and production and public relations.

Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.

Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.

Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.

Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

Ability to work professionally under pressure and under tight deadlines; ensuring excellent customer service support.

Preferred Qualifications

Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.


Additional Information:
Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
EVENTS SPEC 2 006291 19 Veronica Zendejas Christine Jo

Generic Scope
Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope
Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events.

Department Custom Scope
The Events Coordinator performs a variety of duties to ensure quality delivery of services and a successful event outcome. This position is involved with planning, implementation, coordination and execution of events by Undergraduate Admissions or in partnership with UC Riverside and UCOP. Under the supervision of the Events and Communications Manager and in coordination the events team, the incumbent is responsible for coordinating all necessary aspects of assigned events, which includes setting and keeping budgets for events, logistical planning, and other duties as assigned. This position will ensure all policies and procedures, to include policy interpretation, are followed throughout the coordination of assigned events. The incumbent will also collect, compile, prepare all documentation to include entertainment requests, event agenda, staffing assignment and executive debrief and ensure these requests align with policy and procedures. This position will work with minimal supervision and take initiative to organize and prioritize a heavy and diverse workload to meet stringent deadlines. The Event Coordinator models excellent customer service skills and creates a welcoming environment for UCR administrators, faculty, staff, students and guests. Incumbent is responsible for building and maintaining relationships with internal and external campus partners as related to events management. Undergraduate Admissions currently works in a hybrid schedule (2 days on-campus/3 days remote) with exceptions based on department needs.



Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Plans, organizes and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings.

• https://jobsportal.ucr.edu/jobs/33744969
  
  
  
  
  
  
  
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