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Details
Posted: 10-Sep-25
Location: Riverside, California
Type: Full-time
Internal Number: 6554594
Event and Chair Assistant
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $61,283 - $87,821
Full/Part Time: Full-time(100%)
Organization: College of Natural & Agricultural Sciences
Department: Christine Morgando
Application Deadline: Open Until Filled
Position Information:
The Event and Chair's Assistant provides comprehensive administrative support to the BMPN Administration Department in service of the Department Chairs, faculty, staff, and students. The position is responsible for coordinating academic and departmental events, supporting committee functions, and facilitating award services related to student travel and research funding. Duties include managing communications, preparing and posting materials, maintaining award and application records, and ensuring timely notifications to students, faculty, and campus partners. The role requires a strong understanding of departmental operations, attention to detail, and the ability to collaborate across administrative, financial, and academic units to ensure smooth workflows. Working under general direction, the Assistant exercises independent judgment in carrying out daily responsibilities, prioritizing tasks in a fast-paced environment, and upholding the University's standards of professionalism, compliance, and service.
The full salary range for the Event and Chair Assistant is $29.35 - $42.06 hourly. However, the expected pay scale for this position is $29.35 - $34.46 hourly. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Requirements
Educational Requirements
Experience Requirements
Special Conditions
Special
Minimum Requirements
Preferred Qualifications
Additional Information:
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
BLANK AST 3 004722 Christine Morgando Sarah Vanta
Department Custom Scope
The Event and Chairs Assistant provides comprehensive administrative support to the BMPN Administration Department in service of the Department Chairs, faculty, staff, and students. The position is responsible for coordinating academic and departmental events, supporting committee functions, and facilitating award services related to student travel and research funding. Duties include managing communications, preparing and posting materials, maintaining award and application records, and ensuring timely notifications to students, faculty, and campus partners. The role requires a strong understanding of departmental operations, attention to detail, and the ability to collaborate across administrative, financial, and academic units to ensure smooth workflows. Working under general direction, the Assistant exercises independent judgment in carrying out daily responsibilities, prioritizing tasks in a fast-paced environment, and upholding the Universitys standards of professionalism, compliance, and service.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time
Responsible for managing the seminar series and special ad hoc seminars for BCMB252, MCBL 250, PLPA 250 and NEMA 250. Disseminates seminar announcements, arranges hotel and transportation accommodations for speakers, creates itineraries, escorts visitor to meetings, sets up/cleans up meeting spaces as needed and organizes lunch with students. The number of seminars varies by quarter as each program follows their own format but there are no less than 15 seminars per quarter and can be up to 40.
Coordinate and schedule events for the three academic departments under the BMPN Administrative cluster including but not limited to award ceremonies, receptions, symposiums, holiday parties and retreats. Duties include reserving conference rooms or other facilities, arranging necessary audio-visual equipment, room set-up, catering, notices/invitations, parking, and other arrangements as needed. Work with vendors and caterers both on and off-campus to schedule , contract out, and coordinate effective, seamless events. Communicate effectively and efficiently in both verbal and written communication.
Reimbursements - Independently process all Concur reimbursements and Honorariums related to seminar speakers, campus visitors and faculty recruitment for 3 academic departments. Review all reimbursements for appropriateness and compliance with UC policies, request approval routing for the appropriate department and submit requests for exceptional approval, as needed, to the CNAS Dean's Office.
Travel Coordinator - Primary Travel Coordinator for travel associates with seminar speakers, campus visitors and faculty recruitment for 3 academic departments. Prepare Concur reimbursements and approval documents in accordance with established departmental, CNAS, campus, and system-wide policies and procedures. Requests approval routing for the appropriate departments via DocuSign and Oracle Financials. Obtaining appropriate approvals from the department chair as needed.
Provide administrative support to the department chairs of three different academic departments. Attends faculty meetings as needed, takes attendance, takes meeting minutes, APSU prepares ballots to be distributed and this position counts votes in conjunction with FAO. As each department operates differently under their established By-Laws, the chairs assistant must be cognizant of the differences and able to adapt accordingly.
Coordinates summer session courses for Biochemistry and Microbiology courses. Obtains information needed for course offerings from the dept chairs and enters required data into R'Summer, adhering to published deadlines. Works with the chairs and R'Summer office regarding instructor, TA selection, course schedule, classroom location, and projected enrollment.
Designs and maintains multiple web sites for Biochemistry, Nematology, Microbiology and Microbiology & Plant Pathology in collaboration with GSAC. Working with the different chairs and committee members regarding pictures, content and design.
Act as backup to department Key Custodian - May infrequently distribute keys or fobs to employees and visitors according to departmental guidelines after verifying that mandatory lab safety training has been completed. Maintain an inventory of keys and fobs and update the electronic listing for both. Order additional keys and fobs as necessary through the facilities work order system.
Facilities. Updates FMS as needed.
Manages/approves conference room reservation requests for Boyce 1467, 2476, 5487 and Webber 2294 and 3239
Manages the email contact lists for each department ensuring information is current.
Maintains mandatory workplace postings
Requests alcohol permits for various departmental events.
The Event and Chairs Assistant supports student travel and research award processes from application through notification. Responsibilities include generating and posting flyers, updating application contents, and sending email notifications to students to apply. The position pulls applications for committee review from the application portals and ensures the award rubric is updated with applicant names. Award notifications are sent to student recipients, and confirmation of COAs and the distribution of funds is coordinated with the Financial and Administrative Officer (FAO). The Assistant also notifies the Graduate Student Affairs Committee (GSAC) contact to route DGIA requests and maintains an updated award roster.
To apply, visit https://jobsportal.ucr.edu/jobs/36328625
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