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Details
Posted: 16-Dec-25
Location: Riverside, California
Type: Full-time
Internal Number: 6795072
Intake & Project Coordinator
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $61,283 - $87,821
Full/Part Time: Full-time(100%)
Organization: Health Wellbeing and Safety
Department: Agam Patel
Application Deadline: Open Until Filled
Position Information:
The CARE Office Intake and Project Coordinator provides proactive, high-quality, and trauma-informed support as a member of the Student Services organizational unit. This confidential role offers comprehensive administrative assistance to the CARE department, which provides resources for victims and survivors of sexual violence. Key responsibilities include: Assisting with new client intake and confidential data entry. Providing financial, budgeting, and accounting support, including departmental purchasing. Coordinating departmental payroll and travel arrangements, ensuring compliance with all personnel guidelines. Facilitating administrative support for departmental events. Providing backup support to other departments within the AVC/Dean of Students organization as needed. This position reports directly to the Director of the CARE Office.
The full salary range for the Intake & Project Coordinator is $61,282.80 - $87,821.28 annually. However, the expected pay scale for this position is up to $76,901.04. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Requirements
Educational Requirements
Experience Requirements
Certification Requirements
CertificationRequirement
Special Conditions
Special
Minimum Requirements
Preferred Qualifications
Additional Information:
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
BLANK AST 3 004722 Agam Patel Nikki Hutchinson
Department Custom Scope
The CARE Office Intake and Project Coordinator provides proactive, high-quality, and trauma-informed support as a member of the Student Services organizational unit. This confidential role offers comprehensive administrative assistance to the CARE department, which provides resources for victims and survivors of sexual violence.
Key responsibilities include: Assisting with new client intake and confidential data entry. Providing financial, budgeting, and accounting support, including departmental purchasing. Coordinating departmental payroll and travel arrangements, ensuring compliance with all personnel guidelines. Facilitating administrative support for departmental events.
Providing backup support to other departments within the AVC/Dean of Students organization as needed. This position reports directly to the Director of the CARE Office.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time
Input confidential client information into the Osnium data system. Assist with client and prevention program file maintenance, including producing required computerized reports and archiving data entry forms and demographic information.
Schedule and coordinate meetings with CARE Advocates and prevention programs. Process all reimbursements, ensuring compliance with policies and procedures. Receive and deposit cash or checks for departmental activities.
Coordinate travel arrangements, including flights, ground transportation, and hotels. Order and maintain office supplies. Schedule and reserve conference rooms or other facilities. Provide administrative support by coordinating performance agreements and other forms. Attend relevant meetings, such as those for Travel, eBuy, Epay, and UCRFS Coordinators.
Contribute to an atmosphere of teamwork, mutual respect, and empowerment among all staff. Attend staff meetings and retreats as required.
Use your working knowledge of campus policies to provide financial support for the department. Prepare annual budgets using complex spreadsheets to track and project income and expenses. Gather and enter ledger data into the budget shadow system. Validate monthly expenditures and create complex reports for leadership to monitor budget balances. Advise on balances for the fiscal year-end in coordination with the Financial and Administrative Manager. Gather data for the fiscal close process to zero out budget categories. Prepare documents for salary and turnover savings and monitor their use.
Problem-Solving and Analysis:
Identify and review budget problems and recommend solutions or alternatives in consultation with the Financial and Administrative Manager. Export and summarize staffing budget data for long-range staffing and recruitment planning.
Set up and maintain project and cost center codes using Excel spreadsheets.
Create and implement internal financial procedures as appropriate, in consultation with the Financial and Administrative Manager.
Prepares purchase orders, work orders, and recharges online in compliance with UCR purchasing policies and procedures. Ensures timely processing of all purchase requisitions, reimbursements, travel expenditures, printing and mailing requests, etc., to meet accounting requirements and fiscal deadlines.
Works with the purchasing office to negotiate with vendors. Surveys vendors for the purchase of goods and supplies and identifies the most cost effective means of purchasing. Researches and works with appropriate departmental personnel to prepare sole source documentation for purchases.
Assures accuracy and appropriate processing of transactions and tracks all ordering activity via purchasing logs. Maintains purchasing archive records.
Submits tickets to shared services for all payroll and personnel related items.
Remains in compliance with all personnel policies and procedures, including reconciliation of the D.O.P.E., Family Medical Leave, Worker's Compensation, official personnel files, performance evaluations, merits and leave without pay.
Attends shared services payroll meetings.
Responsible for assuring timely, accurate and effective reporting of personnel actions
Advice and assistance may include: crisis intervention services; intervention with agencies or individuals on behalf of sexual assault/domestic violence clients/survivors ; and provision of information and referrals to sexual assault/domestic violence clients/survivors and the public. Provides administrative support to other units in the Health, Well-being, & Safety portfolio including but not limited to the VC Health & Wellness office, Student Disability Resource Center and Basic Needs departments.
To apply, visit https://jobsportal.ucr.edu/jobs/36436497
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More Jobs from This Employer
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